Sr. Executive Assistant
DescriptionWage Range:
$68,765 - $110,032Posted wage ranges represent the entire range from minimum to maximum.
For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level.
Some positions also offer additional premiums based on shift, certifications or degrees.
Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.
EvergreenHealth is an integrated two-hospital healthcare system offering a breadth of services and programs that is among the most comprehensive in the region.
Formed in 1972 as a public hospital district, we now serve nearly 850,000 residents of our service area in north King and south Snohomish counties, with medical facilities located throughout the area for easy access.
EvergreenHealth has been recognized with many honors and awards, including recognition by Healthgrades as one of America's 50 Best Hospitals (2021-2022).
Job Summary Provides high-level support to executives in a complex and fast-paced environment.
This position interfaces with the public, patients/customers, and the Board of Commissioners, as well as frequent contact with all levels of EvergreenHealth employees.
Manages special projects as assigned and on occasion, collaborates with other administrative staff to accomplish goals.
Primary Duties 1.
Completes a broad variety of administrative tasks of a highly complex and responsible nature for the executives including:
managing extremely active calendars of appointments; completing spreadsheets and high-quality reports; database development; composing and preparing correspondence that is sometimes confidential; and arranging complex and detailed travel plans.
2.
Plans, coordinates, and ensures designated schedules are followed and respected; works to create win-win situations for direct access to the executive's time.
3.
Provides high-level support for meetings and Board or operational/management committees, including but not limited to:
coordination and preparation of agenda and substantial meeting materials, minute taking and electronic maintenance of all meeting materials as required by regulatory agency standards and requirements.
4.
Plans a broad variety of events from start to finish according to requirement, target audience and objectives.
5.
Functions as coach and mentor to Executive Assistants and other administrative staff in the organization, providing guidance and direction related to tasks and duties performed.
6.
Provides a bridge for smooth communication between the executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with management and staff.
7.
Works closely and effectively with the executives to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
8.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
9.
Manages special projects as assigned.
10.
Performs other duties as assigned.
License, Certification, Education or
Experience:
REQUIRED for the position:
oAssociate degree or equivalent combination of education/experience o8 years of administrative support experience, with at least 5 years supporting executive-level leader(s), or equivalent experience oProficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and Saas-based solutions such as DocuSign and Boardvantage oStrong analytical/spreadsheet skills oExcellent interpersonal skills and the ability to build relationships with all levels throughout the organization and community oStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail oExcellent written and verbal communication skills oDemonstrated proactive approaches to problem-solving with strong decision-making capability oHighly resourceful team-player, with the ability to also be extremely effective independently oProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response oDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment DESIRED for the position:
oBachelor's degree oExperience in a healthcare setting oExecutive Assistant or business training Benefit Information:
Choices that care for you and your family.
At EvergreenHealth, we appreciate our employees' commitment and contribution to our success.
We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.
Medical, vision and dental insurance On-demand virtual health care Health Savings Account Flexible Spending Account Life and disability insurance Retirement plans 457(b) and 401(a) with employer contribution) Tuition assistance for undergraduate and graduate degrees Federal Public Service Loan Forgiveness program Paid Time Off/Vacation Extended Illness Bank/Sick Leave Paid holidays Voluntary hospital indemnity insurance Voluntary identity theft protection Voluntary legal insurance Pay in lieu of benefits premium program Free parking Commuter benefits Cafeteria & Gift Shop Discount View a summary of our total rewards available to you as an EvergreenHealth team member by clicking on the link below.
IND1232023 Benefits Guide Recommended Skills Adaptability Administration Analytical Attention To Detail Coaching And Mentoring Communication Estimated Salary: $20 to $28 per hour based on qualifications.
$68,765 - $110,032Posted wage ranges represent the entire range from minimum to maximum.
For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level.
Some positions also offer additional premiums based on shift, certifications or degrees.
Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.
EvergreenHealth is an integrated two-hospital healthcare system offering a breadth of services and programs that is among the most comprehensive in the region.
Formed in 1972 as a public hospital district, we now serve nearly 850,000 residents of our service area in north King and south Snohomish counties, with medical facilities located throughout the area for easy access.
EvergreenHealth has been recognized with many honors and awards, including recognition by Healthgrades as one of America's 50 Best Hospitals (2021-2022).
Job Summary Provides high-level support to executives in a complex and fast-paced environment.
This position interfaces with the public, patients/customers, and the Board of Commissioners, as well as frequent contact with all levels of EvergreenHealth employees.
Manages special projects as assigned and on occasion, collaborates with other administrative staff to accomplish goals.
Primary Duties 1.
Completes a broad variety of administrative tasks of a highly complex and responsible nature for the executives including:
managing extremely active calendars of appointments; completing spreadsheets and high-quality reports; database development; composing and preparing correspondence that is sometimes confidential; and arranging complex and detailed travel plans.
2.
Plans, coordinates, and ensures designated schedules are followed and respected; works to create win-win situations for direct access to the executive's time.
3.
Provides high-level support for meetings and Board or operational/management committees, including but not limited to:
coordination and preparation of agenda and substantial meeting materials, minute taking and electronic maintenance of all meeting materials as required by regulatory agency standards and requirements.
4.
Plans a broad variety of events from start to finish according to requirement, target audience and objectives.
5.
Functions as coach and mentor to Executive Assistants and other administrative staff in the organization, providing guidance and direction related to tasks and duties performed.
6.
Provides a bridge for smooth communication between the executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with management and staff.
7.
Works closely and effectively with the executives to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
8.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
9.
Manages special projects as assigned.
10.
Performs other duties as assigned.
License, Certification, Education or
Experience:
REQUIRED for the position:
oAssociate degree or equivalent combination of education/experience o8 years of administrative support experience, with at least 5 years supporting executive-level leader(s), or equivalent experience oProficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and Saas-based solutions such as DocuSign and Boardvantage oStrong analytical/spreadsheet skills oExcellent interpersonal skills and the ability to build relationships with all levels throughout the organization and community oStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail oExcellent written and verbal communication skills oDemonstrated proactive approaches to problem-solving with strong decision-making capability oHighly resourceful team-player, with the ability to also be extremely effective independently oProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response oDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment DESIRED for the position:
oBachelor's degree oExperience in a healthcare setting oExecutive Assistant or business training Benefit Information:
Choices that care for you and your family.
At EvergreenHealth, we appreciate our employees' commitment and contribution to our success.
We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.
Medical, vision and dental insurance On-demand virtual health care Health Savings Account Flexible Spending Account Life and disability insurance Retirement plans 457(b) and 401(a) with employer contribution) Tuition assistance for undergraduate and graduate degrees Federal Public Service Loan Forgiveness program Paid Time Off/Vacation Extended Illness Bank/Sick Leave Paid holidays Voluntary hospital indemnity insurance Voluntary identity theft protection Voluntary legal insurance Pay in lieu of benefits premium program Free parking Commuter benefits Cafeteria & Gift Shop Discount View a summary of our total rewards available to you as an EvergreenHealth team member by clicking on the link below.
IND1232023 Benefits Guide Recommended Skills Adaptability Administration Analytical Attention To Detail Coaching And Mentoring Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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